GTC Specialist | Bookkeeping
Financial records kept current, clear, and ready for review.
A GoToCalls Bookkeeping EA manages the recurring work behind your books, from transaction records and reconciliations to monthly reporting and accountant handoffs.
Cash or accrual support
International businesses
Accountant coordination
Bookkeeping Philosophy
Financial records should tell you what happened without requiring an investigation.
A Bookkeeping EA maintains the records throughout the month, documents questions while transactions are still recent, follows up on missing information, and prepares clean records for the professionals responsible for tax and accounting decisions.
What the Bookkeeping EA Owns
The recurring financial work that keeps the books usable.
The assigned scope can cover the bookkeeping cycle from source documents through reconciliation, reporting, exception tracking, and accountant handoff. AP, AR, invoicing, collections, payroll administration, and controlled payment support are reserved for the highest service level.
Transaction records
Transaction recording and categorization, receipt organization, source-document matching, duplicate review, and missing-document follow-up.
Reconciliation and monthly close
Bank and credit-card reconciliation, payment-processor review, loan and balance tracking, general-ledger review, and month-end exception reporting by service level.
Reporting and exceptions
Profit-and-loss statements, balance sheets, cash-position summaries, unresolved-item reports, aging reports, and records prepared for owner or accountant review.
Tier 3 financial operations
Accounts payable, accounts receivable, customer invoicing, approved collection follow-up, payroll administration, vendor coordination, and controlled payment support where approved.
Accountant and tax-professional handoff
Reconciled records, supporting documents, exception lists, payroll records, AP and AR reports, and monthly packages organized for the client’s existing professionals.
Bookkeeping Scope Planner
Select the work you need. See the likely service level and starting investment.
The planner recommends a likely fit. Final scope and pricing are confirmed after GoToCalls reviews the books, transaction volume, systems, entities, reporting requirements, cleanup needs, and financial access.
Tier 1
Monthly Bookkeeping
Starting at $799 per month
For businesses that need accurate monthly records and reconciliations without ongoing financial administration.
- Transaction recording and categorization
- Receipt and document organization
- Monthly bank and credit-card reconciliation
- P&L, balance sheet, and bookkeeping status
View full Tier 1 scope
Includes missing-document tracking, uncategorized transaction reporting, monthly bookkeeping status, and accountant-ready record organization. Historical cleanup and prior-period corrections are quoted separately.
Tier 2
Bookkeeping and Monthly Close
Starting at $1,499 per month
For businesses requiring more frequent bookkeeping, stronger month-end review, and clearer reporting across several accounts.
- Everything included in Tier 1
- More frequent transaction management
- Month-end close and general-ledger review
- Accountant handoff and exception reporting
View full Tier 2 scope
May include payment-processor reconciliation, loan and balance tracking, cash-position summaries, revenue and expense comparisons, month-end exception reports, and coordination with the client’s accountant or tax professional. Historical cleanup is quoted separately.
Tier 3
Financial Operations Bookkeeping EA
Starting at $3,995 per month
For businesses needing dedicated bookkeeping support across daily financial operations, vendors, customers, payroll, and reporting.
- Everything included in Tiers 1 and 2
- AP, AR, invoicing, and approved collections
- Payroll administration and vendor coordination
- Controlled payment support where approved
View full Tier 3 scope
May include full-time operating coverage, weekly financial reporting, current-month takeover, process documentation, bookkeeping SOPs, accountant and payroll-provider coordination, and a separately priced takeover and cleanup phase. Payment execution requires a separate financial-access agreement and documented controls.
Bookkeeping Condition AssessmentStarting at $350
Historical Cleanup and Catch-UpStarting at $1,000
Tier 3 Takeover and CleanupStarting at $1,500
Starting investments reflect the minimum scope for each service level. Final pricing depends on transaction volume, number of accounts, reporting frequency, bookkeeping condition, payroll requirements, AP and AR activity, entities, currencies, software, historical cleanup, and the level of financial access required.
Monthly Visibility
Reports built around three questions.
The Bookkeeping EA prepares reports from the records and clearly separates completed work, unresolved items, and decisions that require the client or accountant.
Reports available by service level
Reports may include profit and loss, balance sheet, cash position, accounts receivable aging, accounts payable aging, revenue and expense comparisons, outstanding invoices, upcoming vendor payments, payroll reconciliation, missing documents, uncategorized transactions, and month-end exceptions.
Accounts completed, documents matched, and balances confirmed.
Missing records, unclear transactions, discrepancies, and overdue items.
Owner approvals, accountant review, payment authority, or policy direction.
Clear Responsibility
Your Bookkeeping EA prepares the records. Your professionals make the professional decisions.
GoToCalls coordinates with the client’s existing accountant, tax professional, payroll provider, or local adviser. The Bookkeeping EA follows documented accounting procedures and keeps the records organized for review.
Bookkeeping EA
Maintains and prepares
- Recurring records and reconciliations
- Supporting documents and exception reports
- Internal monthly reporting
- AP, AR, invoicing, or payroll administration by tier
Client’s qualified professional
Reviews and advises
- Tax guidance and filings
- Statutory reporting and compliance
- Formal accounting policies and judgments
- Jurisdiction-specific professional decisions
Financial Access
Moving money requires written authority and defined controls.
Payment preparation or execution is optional Tier 3 work. Access begins only after responsibilities, limits, approvals, and verification procedures are documented.
Individual access
Named user permissions, multifactor authentication, and no shared bank credentials.
Written limits
Maximum payment amounts, daily limits, approved methods, and prohibited transactions.
Separate approval
Owner or executive approval, dual-approval thresholds, and vendor verification.
Recorded activity
Approval records, payment logs, access review, and immediate offboarding controls.
View the payment-control requirements
The client must define payment limits, approved vendors, permitted methods, required approvers, dual-approval thresholds, international transfer rules, vendor bank-detail verification, prohibited payment types, and emergency procedures. One person should never control vendor creation, bank-detail changes, payment approval, fund release, and reconciliation without separate review.
International Support
Client-approved systems. Documented procedures. Local professional guidance.
GoToCalls can support cash-basis and accrual-basis businesses operating across countries, currencies, and entities. Tax filings, payroll compliance, statutory reporting, sales-tax or VAT filings, and local accounting decisions remain with qualified professionals in the relevant jurisdiction.
QuickBooks OnlineXeroZoho BooksFreshBooksSageWaveDextHubdocBill.comGustoADPWagepointStripePayPalShopifyExcelGoogle Sheets
How the Engagement Begins
A clear start before financial access is granted.
Bookkeeping review
We review the systems, accounts, volume, current condition, reporting needs, and expected responsibilities.
Scope and controls
Service level, access, approvals, payment limits, professional boundaries, and communication are documented.
Setup or cleanup
Accounts are connected, missing information is identified, and historical work is quoted and scheduled.
Ongoing bookkeeping
The EA follows the approved cadence for records, reconciliation, reporting, follow-up, and handoffs.
Frequently Asked Questions
Bookkeeping EA questions, answered directly.
What does a Bookkeeping EA do?
A Bookkeeping EA records and categorizes transactions, reconciles financial accounts, organizes receipts and supporting documents, prepares monthly reports, tracks missing information, and coordinates records with the client’s accountant. Higher service levels may include accounts payable, accounts receivable, invoicing, payroll administration, approved collection follow-up, and controlled payment support.
Can a Bookkeeping EA manage accounts payable and accounts receivable?
Yes. Tier 3 may include vendor bill tracking, payment preparation, customer invoicing, payment recording, aging reports, approved collection follow-up, and vendor or customer record maintenance.
Does a Bookkeeping EA replace an accountant?
No. The Bookkeeping EA maintains recurring records and prepares information for review. Tax advice, tax filings, audits, accounting policy decisions, statutory reporting, and jurisdiction-specific professional guidance remain with the client’s accountant, tax professional, payroll provider, or other qualified adviser.
Can the Bookkeeping EA administer payroll?
Tier 3 may include payroll administration through the client’s approved payroll platform. The EA can enter approved payroll information, maintain records, prepare payroll for approval, reconcile payroll transactions, and coordinate with the payroll provider. Tax filings, statutory remittances, employee classification, and employment-law decisions remain with qualified local professionals.
Can the Bookkeeping EA move money?
Payment preparation or execution may be available in Tier 3 after a separate financial-access agreement is signed. Written approval limits, individual banking permissions, vendor verification, dual-approval thresholds, and transaction controls must be documented before access is granted.
Can GoToCalls clean up bookkeeping records that are behind?
Yes. A bookkeeping condition assessment is completed first. Historical cleanup and catch-up work are quoted according to the number of months, accounts, transactions, missing records, currencies, entities, and corrections required. Cleanup is separate from Tier 1 and Tier 2 retainers. Tier 3 may include a separately priced takeover and cleanup phase.
Can GoToCalls support cash-basis and accrual-basis businesses?
Yes. The Bookkeeping EA follows the accounting method, chart of accounts, and documented policies approved by the client and their accountant. Complex revenue recognition, capitalization, depreciation, inventory, tax treatment, and formal accounting judgments remain with the client’s qualified professional.
Can GoToCalls support international businesses?
Yes. GoToCalls can maintain records and coordinate bookkeeping across currencies, entities, and jurisdictions using client-approved systems. Local tax filings, payroll compliance, statutory reporting, sales-tax or VAT filings, and jurisdiction-specific accounting decisions remain with locally qualified professionals.
How much does a Bookkeeping EA cost?
Monthly Bookkeeping starts at $799 per month. Bookkeeping and Monthly Close starts at $1,499 per month. A Financial Operations Bookkeeping EA starts at $3,995 per month. Final pricing depends on transaction volume, accounts, entities, currencies, reporting, payroll, cleanup, accounts payable and receivable activity, and financial access.
Private Bookkeeping Review
Find out what it will take to bring the books current and keep them that way.
GoToCalls reviews the condition of the records, the monthly workload, the systems involved, and the level of responsibility the assigned Bookkeeping EA would carry.
Request a Private Bookkeeping ReviewThe consultation is used to review fit, scope, bookkeeping condition, access requirements, and starting investment.